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In the framework of the celebration of the Coopealianza 2020 Electoral Process, and in compliance with the fifth cooperative principle "Democratic control of its members ”, The Electoral Court of Coopealianza encourages you to participate in the electoral process for the appointment of board members, corresponding to: the Board of Directors, the Supervisory Committee and the Education and Social Welfare Committee and the Electoral Tribunal.

We inform you that this process includes the appointment period of 2020-2023. To make it effective, registration is contemplated from January 02, 2020 from 8:00 a.m. to January 31, 2020 until 6:00 p.m.

This time, the total number of positions to be chosen corresponds to 12 members, distributed as follows:

MANAGING BODY NUMBER OF POSTS TO CHOOSE
Board of directors 3 owners and 2 alternates
Surveillance Committee 3
Education and Social Welfare Committee 3
electoral Tribunal 1
TOTAL 12

As part of this important process, those who wish to apply for and aspire to a managerial position must comply with the requirements established in the Coopealianza Social Statute, which was approved at the XLVII General Assembly by Delegates 2018 as well as the SUGEF 22 agreement. -18 Regulation on the Suitability of the Members of the Management Body and Senior Management of Financial Entities.

Next, the requirements are established to apply for a managerial position in Coopealianza.

Profile and Requirements to apply to:

I. PROFILE AND REQUIREMENTS TO APPLY TO THE BOARD OF DIRECTORS

  1. Have at least 5 consecutive years as a Coopealianza associate
  2. Being a user, in the last 36 months, of Coopealianza products
  3. Have in Capital Stock the equivalent of 60 monthly contribution installments set in force by the Board of Directors.
  4. Present certification issued by the academic entity of higher education, defined by Coopealianza to have approved the Permanent Training Program for Members of the Board of Directors and Applicants to these Management Bodies. The certification may not be older than 3 years. Important note: The corresponding Certification will be requested by Coopealianza from the academic entity.
  5. Comply with the soft skills defined in the Profile of the Post of Director of the Board of Directors; For this purpose, the candidate may decide whether to submit to the evaluation through the Coopealianza Human Talent Management or an independent entity specialized in recruiting personnel hired by the Cooperative.
  6. Obtain a minimum grade of 85% as a result of the Performance Evaluation Methodology for the members of the Board of Directors. For the appointed directors who wish to apply due to the expiration of the period.
  7. Preferably have a university academic degree in a career in line with the financial intermediation activity.
  8. Declared jurisdictions:
    1. Annex 12 of SUGEF Agreement 8-08 Regulation on authorizations of entities supervised by SUGEF, and on authorizations and operation of financial groups and conglomerates.
    2. Whether or not you have a conflict of interest with Coopealianza or with the companies of Grupo Financiero Alianza.
    3. That it has a time availability of at least 32 hours a week, from Monday to Friday, between 8 am and 17 pm. In addition to that you can participate in activities and performances at other times and on other days.
    4. That he is not a worker of any financial institution supervised by SUGEF or in a company in which the main line of business is the granting of credits.
    5. That it is not part of the governing body or support committees of any financial institution supervised by SUGEF, with the exception of management positions in state banks, Banco Popular and Desarrollo Comunal, subsidiaries of public banks, cooperative banks, institutions with which it has alliances strategic, unsupervised non-profit microfinance, NGOs, solidarity associations, savings funds and loans from public entities created by law. In this case, if you are part of any of the entities indicated in the exception, you must indicate the specific name of the same and the position you hold and the term of your appointment. Be qualified in Level I at the Credit Information Center (CIC).
    6. That it has no ties of consanguinity to each other up to the second degree, nor of affinity to the first degree, with the members of the Vigilance Committee, Education and Social Welfare Committee, Electoral Tribunal and workers.
    7. That he agrees to be evaluated annually in his performance as director, which will assess (i) job competencies, (ii) indicators of commitment, availability and availability and linkage of products and services offered by Coopealianza RL, and (iii) organizational culture, defined in the annual individual evaluation of performance in the year as director of the Board of Directors. In the event that you obtain a grade lower than the established minimum, you must submit to the defined disciplinary procedure. These evaluations will be known to the General Assembly.
    8. Identify a place or electronic means to receive notifications.
    9. If I was appointed to a proprietary or alternate managerial position, for a term that exceeds the date of the Assembly, it will be my duty to present, at the time of registration, my irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with copy to the Electoral Tribunal.

II. PROFILE AND REQUIREMENTS TO APPLY TO THE MONITORING COMMITTEE AND THE COMMITTEE ON EDUCATION AND SOCIAL WELFARE

  1. Have at least 2 consecutive years as a Coopealianza associate
  2. Have been appointed as owner, substitute or exoficio delegate.
  3. Have been a user, in the last 24 months, of Coopealianza products
  4. Contribute to the Capital Stock the amount of the current quota defined by the Board of Directors, keeping at least the equivalent of 24 monthly contribution quotas.
  5. Present certification issued by the academic entity of higher education, defined by Coopealianza to have approved the Permanent Training Program for Members of the Board of Directors and Applicants to these Management Bodies. The certification may not be older than 3 years. Important note: The corresponding Certification will be requested by Coopealianza from the academic entity.
  6. Comply with the soft skills defined in the Job Profile of member of the Vigilance Committee or Committee of Education and Social Welfare; For this purpose, the candidate may decide whether to submit to the evaluation through the Coopealianza Human Talent Management or by an independent entity specialized in recruiting personnel hired by the Cooperative.
  7. Obtain a minimum grade of 85% as a result of the Performance Evaluation Methodology for the members of the Support Committees. For the appointed directors who wish to apply due to the expiration of the period.
  8. Declared jurisdictions:
  1. Annex 12 of SUGEF Agreement 8-08 Regulation on authorizations of entities supervised by SUGEF, and on authorizations and operation of financial groups and conglomerates.
  2. Whether or not you have a conflict of interest with Coopealianza or with the companies of Grupo Financiero Alianza.
  3. That it has a time availability of at least 32 hours a week, from Monday to Friday, between 8 am and 17 pm. In addition to that you can participate in activities and performances at other times and on other days.
  4. That he is not a worker of any financial institution supervised by SUGEF or in a company in which the main line of business is the granting of credits.
  5. That it is not part of the governing body or support committees of any financial institution supervised by SUGEF, with the exception of management positions in state banks, Banco Popular and Desarrollo Comunal, subsidiaries of public banks, cooperative banks, institutions with which it has alliances strategic, unsupervised non-profit microfinance, NGOs, solidarity associations, savings funds and loans from public entities created by law. In this case, if you are part of any of the entities indicated in the exception, you must indicate the specific name of the same and the position you hold and the term of your appointment. Be qualified in Level I at the Credit Information Center (CIC).
  6. That it has no ties of consanguinity to each other up to the second degree, nor of affinity to the first degree, with the members of the Vigilance Committee, Education and Social Welfare Committee, Electoral Tribunal and workers.
  7. That he agrees to be evaluated annually in his performance as director, which will assess (i) job competencies, (ii) indicators of commitment, availability and availability and linkage of products and services offered by Coopealianza RL, and (iii) organizational culture, defined in the annual individual evaluation of performance in the year as director of the Board of Directors. In the event that you obtain a grade lower than the established minimum, you must submit to the defined disciplinary procedure. These evaluations will be known to the General Assembly.
  8. Identify a place or electronic means to receive notifications.
  9. If I was appointed to a proprietary or alternate managerial position, for a term that exceeds the date of the Assembly, it will be my duty to present, at the time of registration, my irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with copy to the Electoral Tribunal.

III. PROFILE AND REQUIREMENTS TO APPLY TO THE ELECTORAL COURT

  1. Have been appointed as owner, substitute or exoficio delegate.
  2. Have been a user, in the last 24 months, of Coopealianza products
  3. Contribute to the Capital Stock the amount of the current quota defined by the Board of Directors, keeping at least the equivalent of 24 monthly contribution quotas.
  4. Be up to date in the payment of credit obligations in Coopealianza and the rest of the entities that make up the National Financial System. In addition, you must be qualified at Level I in the Credit Information Center (CIC).
  5. Not being part of the governing body or support committees of any financial institution supervised by SUGEF, with the exception of managerial positions in state banks, Banco Popular y de Desarrollo Comunal, subsidiaries of public banks, cooperative banks, institutions with strategic alliances , unsupervised microfinance institutions, NGOs, solidarity associations, savings funds and loans from public entities created by law, as they are closed-link entities.
  6. Not be a worker of Coopealianza and subsidiaries, any other financial entity supervised by SUGEF or a company whose main activity is the placement of credit.
  7. Not have ties of consanguinity to each other until the second degree, nor of affinity until the first degree, with the directors of the Board of Directors, members of the Supervisory Committee, the Education Committee, the Electoral Tribunal and workers.
  8. Identify a place or electronic means to receive notifications.
  9. If I was appointed to a proprietary or alternate managerial position, for a term that exceeds the date of the Assembly, it will be my duty to present, at the time of registration, my irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with copy to the Electoral Tribunal.

IV. STEPS TO MAKE YOUR REGISTRATION FOR CANDIDACY ELECTORAL PROCESS 2020

  • Steps for registering the application:
    • Step 1. Take into account that the period for receipt of registrations to the electoral process is comprised of eight hours on January 02, 2020 and seventeen hours on January 31, 2020.
    • Step 2: To know the information regarding the Coopealianza 2020 Electoral Process, namely Coopealianza Social Statute, Regulations for the electoral process and operation of the Coopealianza RL Electoral Tribunal, Candidacy Forms, among others, visit and consult the Coopealianza website at the following link: www.coopealianza.fi.cr. In case of doubts and queries, you can call the telephone number 27853000.
    • Step 3: Once you have identified the digital form, proceed to download it by double clicking on the form. Then proceed to complete the information, responding according to each section the requested data, complete the Affidavits that are in said registration form.
    • Step 4: The forms must be signed in all the required spaces, and may be signed digitally or physically.
      • In case of digital signature: you must have a valid digital signature (images of your signature will not be accepted, only digital certificate) and send it to email candidatura@coopealianza.fi.cr.
      • In the case of a physical signature, you must call 27853000 to request an appointment and be attended at the Coopealianza office of your convenience, to deliver the Registration Form.

V. ACCEPTANCE O REJECTION OF THE CANDIDATES OF THE ELECTION PROCESS

  1. Once all the inscriptions have been submitted to the management positions, the Nominations Committee will be in charge of carrying out the validation.
  2. The Nominations Committee will send the Electoral Tribunal the details of the registrations, and it will be the competence of the Coopealianza Electoral Tribunal (TECOOPA), to define based on the requirements of the Coopealianza Social Statute and the Regulation of the electoral process and operation of the Coopealianza Electoral Tribunal the acceptance or rejection of the respective applications (corresponding to the governing bodies of: Board of Directors, Supervisory Committee and Committee on Education and Social Welfare)
  3. It will correspond to the Electoral Tribunal to communicate to the applicants (delegates or associates), the approval or rejection of their respective candidacy.
  4. In the case of those candidacies corresponding to the Electoral Tribunal, they will be analyzed by the Board of Directors.
  5. In those cases in which a candidate's candidacy is rejected to the Board of Directors, the Vigilance Committee or the Education and Social Welfare Committee, the appeal and revocation terms are defined according to the following schedule:



vii.
The candidate candidate must appear at the Coopealianza 2020 Forum and the XLIX General Assembly by Delegates of Coopealianza 2020, to be held this year in Santa Cruz, Guanacaste.
saw. The accepted candidate may attend the pre-assemblies to make known his name and intention of being part of the governing body or the support committees to which he aspires.

 

VI.  FREQUENT QUESTIONS:

What is the enrollment period?

The registration process for candidates interested in joining the Board of Directors, the Supervisory Committee, the Education and Social Welfare Committee and the Electoral Tribunal begins (or) on January 2 and ends on January 31, 2020.

What are the positions to choose?

In total there are 12 positions to choose from, distributed as follows:

POSTS TO CHOOSE POSTS
Board of Directors (3 owners and 2 alternates) 5
Surveillance Committee 3
Education and Social Welfare Committee 3
electoral Tribunal 1

How is the registration process carried out?

The registration process includes the following steps:

Steps for registration of the application:

  • Step 1: Take into account that the period for receipt of registrations to the electoral process is comprised of eight hours on January 02, 2020 and seventeen hours on January 31, 2020.
  • Step 2: To know the information regarding the Coopealianza 2020 Electoral Process, namely Coopealianza Social Statute, Regulations for the electoral process and operation of the Coopealianza RL Electoral Tribunal, Candidacy Forms, among others, visit and consult the Coopealianza website at the following link: www.coopealianza.fi.cr. In case of doubts and queries, you can call the phone 2785-3000.
  • Step 3: Once you have identified the digital form, proceed to download it by double clicking on the form. Then proceed to complete the information, responding according to each section the requested data, complete the Affidavits that are in said registration form.
  • Step 4: The forms must be signed in all the required spaces, and may be signed digitally or physically.
    • In case of digital signature: you must have a valid digital signature (images of your signature will not be accepted, only digital certificate) and send it to email candidatura@coopealianza.fi.cr
    • In the case of a physical signature, you must call 2785-3000 to request an appointment and be attended at the Coopealianza office of your convenience, to deliver the Registration Form.

 

 

    • In the case of a physical signature, you must call 27853000 to request an appointment and be attended at the Coopealianza office of your convenience, to deliver the Registration Form.

What are the requirements according to the position to choose?

The registration process includes the following steps:

Steps for registration of the application:

  • Step 1: Take into account that the period for receipt of registrations to the electoral process is comprised of eight hours on January 02, 2020 and seventeen hours on January 31, 2020.
  • Step 2: To know the information regarding the Coopealianza 2020 Electoral Process, namely Coopealianza Social Statute, Regulations for the electoral process and operation of the Coopealianza RL Electoral Tribunal, Candidacy Forms, among others, visit and consult the Coopealianza website at the following link: www.coopealianza.fi.cr. In case of doubts and queries, you can call the telephone number 2785 3000.
  • Step 3: Once you have identified the digital form, proceed to download it by double clicking on the form. Then proceed to complete the information, responding according to each section the requested data, complete the Affidavits that are in said registration form.
  • Step 4: The forms must be signed in all the required spaces, and may be signed digitally or physically.
    • In case of digital signature: you must have a valid digital signature (images of your signature will not be accepted, only digital certificate) and send it to email candidatura@coopealianza.fi.cr
    • In the case of a physical signature, you must call 27853000 to request an appointment and be attended at the Coopealianza office of your convenience, to deliver the Registration Form.

 

 

    • In the case of a physical signature, you must call 27853000 to request an appointment and be attended at the Coopealianza office of your convenience, to deliver the Registration Form.

What are the requirements based on managerial positions?

PROFILE AND REQUIREMENTS TO APPLY TO THE BOARD OF DIRECTORS

  1. Have at least 5 consecutive years as an associate of Coopealianza RL
  2. Being a user, in the last 36 months, of Coopealianza RL products
  3. Have in Capital Stock the equivalent of 60 monthly contribution installments set in force by the Board of Directors.
  4. Present certification issued by the academic entity of higher education, defined by Coopealianza RL to have approved the Permanent Training Program for Members of the Board of Directors and Applicants to these Management Bodies. The certification may not be older than 3 years. Important note: The corresponding Certification will be requested by Coopealianza from the academic entity.
  5. Comply with the soft skills defined in the Profile of the Post of Director of the Board of Directors; For this purpose, the candidate may decide whether to submit to the evaluation through the Coopealianza Human Talent Management or an independent entity specialized in recruiting personnel hired by the Cooperative.
  6. Obtain a minimum grade of 85% as a result of the Performance Evaluation Methodology for the members of the Board of Directors, for the appointed directors who wish to apply due to the expiration of the period.
  7. Preferably have a university academic degree in a career in line with the financial intermediation activity.
  8. Sign the affidavits that appear on the application registration form.
  9. Be qualified in Level I at the Credit Information Center (CIC).
  10. Identify a place or electronic means to receive notifications.
  11. If I were appointed to a proprietary or alternate management position, for a period that exceeds the date of the Assembly, it will be my duty to present, at the time of registration, my irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with copy to the Electoral Tribunal.

PROFILE AND REQUIREMENTS TO APPLY TO THE SURVEILLANCE COMMITTEE AND EDUCATION COMMITTEE

  1. Have at least 2 consecutive years as an associate of Coopealianza RL
  2. Have been appointed as owner, substitute or exoficio delegate.
  3. Have been a user, in the last 24 months, of Coopealianza RL products
  4. Contribute to the Capital Stock the amount of the current quota defined by the Board of Directors, keeping at least the equivalent of 24 monthly contribution quotas.
  5. Present certification issued by the academic entity of higher education, defined by Coopealianza RL to have approved the Permanent Training Program for Members of the Board of Directors and Applicants to these Management Bodies. The certification may not be older than 3 years. Important note: The corresponding Certification will be requested by Coopealianza from the academic entity
  6. Comply with the soft skills defined in the Job Profile of member of the Vigilance Committee or Committee of Education and Social Welfare; For this purpose, the candidate may decide whether to submit to the evaluation through the Coopealianza Human Talent Management or by an independent entity specialized in recruiting personnel hired by the Cooperative.
  7. Obtain a minimum grade of 85% as a result of the Performance Evaluation Methodology for the members of the Support Committees. For the appointed directors who wish to apply due to the expiration of the period.
  8. Sign the affidavits that appear on the application registration form:
  9. Be qualified in Level I at the Credit Information Center (CIC)
  10. Identify a place or electronic means to receive notifications.
  11. If I were appointed to a proprietary or alternate management position, for a period that exceeds the date of the Assembly, it will be my duty to present, at the time of registration, my irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with copy to the Electoral Tribunal.

PROFILE AND REQUIREMENTS TO APPLY TO THE ELECTORAL COURT

  1. Have been appointed as owner, substitute or exoficio delegate.
  2. Have been a user, in the last 24 months, of Coopealianza RL products
  3. Contribute to the Capital Stock the amount of the current quota defined by the Board of Directors, keeping at least the equivalent of 24 monthly contribution quotas.
  4. Be up to date in the payment of credit obligations in Coopealianza RL and the rest of the entities that make up the National Financial System. In addition, you must be qualified at Level I in the Credit Information Center (CIC)
  5. Not being part of the governing body or support committees of any financial institution supervised by SUGEF, with the exception of managerial positions in state banks, Banco Popular y de Desarrollo Comunal, subsidiaries of public banks, cooperative banks, institutions with strategic alliances , unsupervised microfinance institutions, NGOs, solidarity associations, savings funds and loans from public entities created by law, as they are closed-link entities.
  6. Not be a worker of Coopealianza RL and subsidiaries, any other financial institution supervised by SUGEF or a company whose main line of business is credit placement.
  7. Not have ties of consanguinity to each other until the second degree, nor of affinity until the first degree, with the directors of the Board of Directors, members of the Supervisory Committee, the Education Committee, the Electoral Tribunal and workers.
  8. If you are appointed to a proprietary or alternate management position, for a period that exceeds the date of the Assembly, you must submit, at the time of registration, your irrevocable resignation dated to the Next Ordinary General Assembly, before the corresponding body with a copy to the Electoral Tribunal.
  9. Identify a place or electronic means to receive notifications.

Where can the information be obtained?

Information is available on the website, at the link:

https://coopealianza.fi.cr/proceso-electoral-coopealianza/

How should digital forms be submitted?

The forms may be digitally or physically signed. In case of digital signature, you must have a valid digital signature (images of your signature will not be accepted, only digital certificate)

Once the form is completed you can send it to the email candidatura@coopealianza.fi.cr in the period from eight hours on January 02, 2020 to seventeen hours on January 31, 2020.

What happens to the physical delivery forms?

In the case of a physical signature, you must call 2785-3000 to formalize an appointment, at a Coopealianza office of your convenience and deliver the Registration Form.

If you have any questions, where can I contact you?

In case you need more information or inconvenience, you can gladly contact 2785-3000.

 

Any additional questions with pleasure, we are here to serve.

VII.  HERE YOU CAN ACCESS:

At Coopealianza we want to invite you to learn about the Coopealianza 2020 Electoral Process, an alternative to build in favor of the cooperative principle: Democratic participation of its members.

An important process that reveals the growth of the cooperative with the largest associative base in the country, more than 200.000 members.

Coopealianza has more than 49 years of existence, with 50 offices and a presence in 33 cantons nationwide.

It is a cooperative financial entity, which manages to provide its associates and clients with a wide platform of services and products adapted to their needs.

Faced with an increasingly competitive context, Coopealianza offers a diverse network of contact channels, where each associate can carry out their transactions either online from the comfort of their office, home or anywhere, and through platforms designed to strengthen customer service. client.

The supreme representative body of Coopealianza is the General Assembly, made up of the delegates. It has a Board of Directors, a Vigilance Committee, an Education and Social Welfare Committee and an Elections Tribunal, which are made up of associates and delegates. The process of electing these representatives and the formation of the Governing Bodies are of great importance for the entity.

The participative dynamics of the associates in these election processes is essential to achieve the growth of the company. For this reason, we invite those people who are not yet part of the Cooperative to join.

The following are the association requirements:

Association requirements, We invite you to be part of our cooperative:

  1. Copy of valid identity document. (The types of authorized documents are indicated in the corresponding procedure).
  2. Declare in detail the current residence address.
  3. Supporting document of the income, as indicated in the Annex Documents of Support of Income and Address Accepted by Coopealianza.
  4. All foreigners must apply the study of the data protector established by the administration.
  5. The different regulations agreed in tax cooperation agreements between the government of Costa Rica and different international bodies are applied to all foreigners, for which additional information requests are made according to the nationality of the foreigner, his tax residence.
  6. The foreigner as a tourist cannot be associated with Coopealianza.

Association requirements, We invite you to be part of our cooperative:

  1. The association of minors is carried out by the legal representative of the minor.
  2. Minors can only have a single legal representative registered in the Coopealianza database. Said representative must be associated with Coopealianza
  3. Current identification document of legal representative.
  4. Birth certificate if you are under 12 years old; or, a minor's ID if he is older than 12 years. In the case of foreign minors, they must present the current passport and the birth certificate of the country of origin.
  5. The address and income data of the minor are established based on the information of the legal representative of the minor.

Association requirements, We invite you to be part of our cooperative:

  1. The association of legal persons must be carried out by the legal representative or general representative of the company.
  2. The legal representative or agent of the company must present a valid and legible identification document.
  3. Present Certification of legal status with no more than five days of issued. In the case of solidarist associations, education boards and cooperatives, legal status can be accepted as long as it has not been more than a month after being issued, exceptions are made to those legal entities where the date on which the appointment of each position is not expired with respect to the date the membership is made.
  4. Declare in detail the current residence address.
  5. Supporting document of the income, as indicated in the Annex Documents of Support of Income and Address Accepted by Coopealianza.
  6. Written request from the entity's representative to join Coopealianza, as long as its powers do not limit this act.

APPOINTMENT OF DELEGATES IN COOPEALIANZA

Coopealianza will define its delegates as part of the election process in the period of 2020-2024, space determined by Statute, approved in General Assembly by Delegates.

Along with the fulfillment of the association requirements, the democratic process contemplates a macro organ, which governs the dispositions and watches over the good functioning of the most important decisions of the Cooperative, which is the General Assembly by Delegates.

2020 will be a period where Coopealianza redefines its delegates through Regional Assemblies throughout the country.

RENTAL CAR

To be appointed as a delegate of Coopealianza, the following requirements must be met:

to. Having associated before December 31 of the year prior to the process of appointment of delegates.
b. Contribute to the Capital Stock monthly the amount of the current quota defined by the Board of Directors.
c. Being a user of the products and services offered by Coopealianza.
d. Do not maintain credit operations in Coopealianza with a delay of more than 30 days.
and. No Maintain credit operations in Coopealianza in judicial collection or bad debts.
F. Not being a member of a governing body or of support committees of any financial institution supervised by SUGEF, with the exception of management positions in state banks,

Banco Popular y de Desarrollo Comunal, subsidiaries of public banks, cooperative banks, institutions with strategic alliances, unsupervised microfinance institutions, NGOs, solidarity associations, savings funds and loans from public entities created by law, as they are closed link.
g. Not be a worker of any financial institution supervised by SUGEF or in a company in which the main activity is the granting of credit, with the exception of unsupervised microfinance institutions, NGOs, solidarity associations, savings funds and loans from public entities created by law, for be closed-link entities.
h. Participate in the trainings to which they are called. Otherwise you must justify your absence.
i. Participate in the pre-assemblies and General Assemblies to which they are called. Otherwise you must justify your absence.

Additional information on requirements, calls and assemblies

The appointment of the delegates will be made in the regional assemblies of associates, which for all purposes will be called the "Regional Assembly".

 

This appointment of the Coopealianza delegates will be made in Regional Assemblies made up of the associates who are grouped in administratively defined territorial areas.

In these assemblies will be named three hundred delegates as owners and the equivalent of 20% of substitutes, who will assume functions in the event of temporary or definitive absences of the delegates in property. The Board of Directors is responsible for regulating the replacement process.

The appointment of the delegates is for a period of four years, and may be reelected.

The function of the delegates will conclude when others are named in their respective Regional Assemblies.

In the event that it is required to convene a General Assembly in an extraordinary way, in full appointment of delegates they will be called on newly appointed property and will be completed with the property delegates named in the previous period, according to the corresponding geographical region.

In the summons for the Regional Assemblies for the Appointment of Delegates the following elements will be considered: 

  1. All natural and legal persons associated with Coopealianza who meet the statutory and regulatory requirements and provisions will be summoned.
  2. The official call will be made through a statement that will be published on the website, in each of the physical service points maintained by Coopealianza or the electronic means registered by the associate. This will indicate the place, date and time. The summons must indicate that in the event that a minimum quorum is not achieved on the first summons, the second summons will be held 30 minutes later and, if this is not achieved, the Regional Assembly will be summoned again within a maximum period of 30 calendar days.
  3. The call will include a common agenda for all Regional Assemblies, indicating the appointment of the delegates as the main point.

To form the Regional Assemblies, those who strictly comply with the following requirements will be called:

  1. Natural persons, who are reliable and unequivocally identifiable, with full name and legal identification number.
  2. Legal persons that are reliable and unequivocally identifiable, with full name and legal identification number. Legal persons must be represented by natural persons, who must demonstrate, through an agreement certified by a Notary Public, that they were appointed by the entity to participate in the respective Regional Assembly. In the event that the named person intends to run as a candidate for the delegate of Coopealianza, it must be explicitly indicated.
  3. Natural and legal persons who are in a condition that does not generate conflicts of interest, as defined in this chapter.
  4. That they are not suspended in the exercise of their rights and that they have not renounced their associate status.
  5. That it has been associated with Coopealianza at least as of December 31 of the previous fiscal year.
  6. The associates who have been appointed as delegate in the Regional Assembly, must register an electronic means so that they can be notified, issues related to the status of their appointment as delegate, modifications to the bylaws, calls to General Assemblies, invitation to training and any other relevant information. In case you make changes, you must inform the Cooperative.

The associates present in the Regional Assembly can request the floor to whoever presides it, according to the order of the defined agenda.

The election process will be carried out as follows:

  1. In the event that a natural person represents a legal entity and is named as a delegate of Coopealianza, it must be associated with the Cooperativa, so that it can assume the responsibilities and functions in a very personal capacity.
  2. A natural person associated with Coopealianza who registers in a Regional Assembly and who also represents a legal person in the same Regional Assembly, will only have one vote.
  3. Voting will be public or secret, as decided by the respective Regional Assembly. They will be elected, by majority vote and in consecutive order, first the delegates in property and then the alternates when it is required to name them.
  4. If there is doubt about the result of a vote, it may be repeated as long as it is agreed by a simple majority of the Regional Assembly.
  5. In the event of a tie in a vote, it will be repeated and if the tie persists, it will be decided at random.
  6. In the Regional Assemblies, the elected members will be announced as proprietary and alternate delegates.
  7. After the appointment, and annually, it must be verified that the appointed delegates meet the requirements defined in this Bylaws. The Board of Directors must regulate due process for associates who:
  • They do not comply with the requirements defined in this Statute, they can correct their situation.
  • In the event that the associate does not rectify the breach, if he was named owner he will be replaced by the substitute. If he was appointed as a substitute, he will be replaced by the next substitute or the associate who has obtained the most votes and who has not been appointed, initially as substitute delegate in the respective assembly.
  1. For all legal, administrative and functional purposes, the delegates, owners and substitutes, who meet all the requirements, must be ratified by agreement of the Board of Directors, according to the defined procedures.
  2. The Board of Directors, each year, before the Ordinary General Assembly is held, must verify that the proprietary and alternate delegates comply with the requirements defined in the Statute. Otherwise, due process will apply.

The appointment of the delegates is for a period of four years, and may be reelected.

At the Regional Assemblies, the corresponding delegates will be appointed, proportionally corresponding, until completing the total defined in this Statute. Additionally, using the same procedure, alternates will be appointed.

 

Conclusion of appointment. The function of the delegates will conclude when others are named in their respective Regional Assemblies.

In the event that it is required to convene a General Assembly in an extraordinary way, in full appointment of delegates, the newly appointed delegates and property delegates will be called and will be completed with the delegates and property delegates named in the previous period, according to the corresponding geographical region.

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